Property acquisition due diligence, built from the data room.
Put the vendor's data room in SharePoint and get one pack per tenancy, the rent roll checked against every lease, and a list of what's missing to send back.
Harbour St acquisition
Tenancies
14
Rent roll vs leases
2 differ
Open requests
6
| Tenancy | Lease rent | Rent roll | Check |
|---|---|---|---|
| Level 1, Suite 2 | $184,000 | $184,000 | Matches |
| Level 2 | $96,500 | $101,200 | Differs |
| Ground, retail | $62,000 | $62,000 | Matches |
How it's done today
Most buyers still work through a data room by hand. An analyst opens every lease, copies the rent and dates into a spreadsheet, and hopes it matches the rent roll. On a building with thirty tenancies that's a week of work, and it starts again every time the vendor adds a document.
What the workflow does
- 1
Sorts the data room
Every document goes into the tenancy it belongs to, including guarantees and variations filed in the wrong folder.
- 2
Reads each lease
Rent, term, options, reviews and guarantees, each cited to the page it came from.
- 3
Checks the rent roll
Every line of the vendor's rent roll against the lease behind it. Differences are flagged.
- 4
Tracks what's missing
A requests list for the vendor that updates as new documents arrive.
A Brisbane property investment manager built this over the data room for a building they were buying, before their first review meeting.
- to work through a data room that used to take a week
- 1 day
- build they didn't need
- A$50k+
- looked at by the same team
- More deals
Built in the Sercha builder, over the firm's own files. The firm isn't named here.
Questions
- Does the data room need to be organised first?
- No. Documents are sorted by what they are, not where they were filed, so a bank guarantee sitting in a shared folder still lands in the right tenancy pack.
- What happens when the vendor adds documents?
- New files are read as they arrive, and the packs, the reconciliation and the requests list update on their own.
- Can we export it for the investment committee?
- Yes. Each tenancy pack and the reconciliation export to Word or CSV, with a numbered list of the pages every figure came from.
See it on your own documents.
Tell us your industry and what you'd build, and we'll set the demo up around it.
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